Printers are one of the most commonly used, yet undervalued pieces of technology in any office as they serve multiple purposes for both business owners and their employees.
When it comes to choosing office printers, there are many factors to take on board, such as how often you use them and whether they have the functionalities to deal with your day-to-day demands.
If you’re interested in investing in a brand-new office printer, here are a few tips on how you can choose the perfect model for your business.
Does it fit your budget?
The thing to remember with printers is that they’re not a one-off purchase.
Over time you will notice that the running costs can mount up as regularly replenishing consumables can be quite pricey depending on the model you’re using. For businesses that require frequent use of their printer, there are models out there that can cut costs but still provide quality printing solutions.
Laser printers certainly fit the bill in this regard, especially all in one printer models, which have three or four handy pieces of equipment, including a scanner, copier, printer and sometimes a fax machine too, built into one handy device.
However, those offices looking for low running costs also consider inkjet models, as some of them, for example, the Epson printer Workforce Pro WF-4740DTWF, is renowned for having a low color cost per page.
And better still, due to modern ink technology, where ink droplets are fired onto the paper, image quality is generally outstanding, especially for color pictures.
Can it combat your usage demands?
One of the most important things to consider when picking the perfect printer for your office is whether it’ll be able to accommodate your needs.
Why would you go out and buy an expensive model with a tonne of different features if you’re going to use it sparingly?
While usage is a consideration, we would recommend that you stray away from the extremely cheap models, as the printing quality is expectedly lower.
In our opinion, it’s certainly worth considering a laser printer with a large capacity for paper, such as the Lexmark CS827de, , which would be a great choice, as you would not have to constantly refill it.
Is it environmentally-friendly?
How to Pick the Perfect Printer for Your Business
If your company is dedicated to creating a greener workplace, this should be something to consider when choosing the next printer for your office.
The best advice we can give you is to purchase a printer that offers double-sided printing.
By using double-sided prints for your business documents, you’ll be cutting down on paper consumption, something that is detrimental to the environment.
Furthermore, there are printers available on the market today that are built purely for environmental purposes, with features including economical and energy-saving functionalities.
By taking these tips on board, you can narrow down which printing options are the best around for your office. Make sure that when you come to your final decision, you choose a model from a reliable and established manufacturer, that doesn’t produce printers that are prone to errors.